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Key TMS features
Every TMS should have certain features you should look for to meet your business needs.
Security
Nowadays, data security is on top of mind of all businesses, with the translation industry being no exception.

Key TMS features
Every TMS should have certain features you should look for to meet your business needs.
- Project management
  Even though the primary goal of a TMS is to automate a lot of tasks in the translation process, it still requires people to manage it.
- Finance management
  The main reason for investing in a TMS is to reduce costs that your organization spends on translation in general. See how can this tool help you achieve it.
- Content management
  A TMS maintains all the translation-related content centrally to be accessed in real time.
- Translation editor (Workbench)
  Currently, hardly anyone translates in an original document, be it Word, HTML file or InDesign. Most translators and reviewers work in special text editors that are core CAT tool components.
- Quality management
  There are still discussions on what should be considered a high-quality translation. Is it an error-free document in the target language or the smooth process where every step complies with the established procedure?
- Machine translation
  Machine translation engines are third-party systems for automatic translation that are not standard components of a TMS.
- Connectors
  Learn how to gain more control over your content by integrating content management systems and translation management systems via a connector.
- Security
  Nowadays, data security is on top of mind of all businesses, with the translation industry being no exception.
- Documentation
  When you start working with a new tool, it is extremely useful to have relevant documentation at hand to refer to it when you need it.
- Support
  High-quality documentation is useful, but in some cases it may not be enough. As with every IT tool, with TMSs you can also experience technical problems.
- Product development
  You have bought a TMS and what comes next? Since every IT tool is upgraded from time to time and you get the new version instantly if you use the cloud-based software, you need to be ready for constant changes.

Security

Nowadays, data security is on top of mind of all businesses, with the translation industry being no exception.

On one hand, it concerns the confidentiality of transmitted content and the protection of sensitive data. On the other, data is power so it is a must to protect it against accidental loss, especially in case of a cloud solution.

With all legal and compliance obligations, you need to choose a TMS carefully in cooperation with the legal and IT departments to adapt the translation process to your needs. You will certainly need to ask your TMS provider to sign a DPA and NDA. If you can provide them with your corporate terms, the better for you.

There are certain aspects that should be kept in mind to ensure the secure environment for your translation management. It is important to check if your TMS of choice offers the following features:

Using SSL certificate - to ensure secure communication via HTTPS
Enabling API authentication for new users
Allowing 2-Step verification
LDAP authentication (e.g. for corporate Active Directory)
Configuring allowed login attempts
Disabling account after non-use
Configuring computer activation level
Password settings (e.g. duration, strength, use of brute force dictionary)
Privacy settings (e.g. option to hide the names or details of other users of the system)

All of these are provided by XTM being a secure environment to work in.

In addition, XTM is ISO/IEC 27001: 2017-06 certified, which confirms that the provider has the processes in place to protect customer data. It’s also evident that its information security management system (ISMIS) is able to minimize risk and ensure business continuity by pro-actively limiting the impact of a security breach.